Compliance Calendar

The recurring legal and organizational deadlines WMI has to meet each year, in calendar order. WMI's fiscal year is the calendar year (January 1 to December 31). The board owns this calendar; the Treasurer and Secretary handle most of the filings.
Only items with a written source are listed. Anything marked "To be confirmed" still needs a firm date from the board.
Month by month
When
What
Who
Notes
January
Q1 board meeting
Chairman, Secretary
The board meets quarterly. 2026 meetings were held in January, April, July and October; the next is set for 2027-01-12.
February
Start the IRS annual return (Form 990 series)
Treasurer, with the outside accountant
The Treasurer starts gathering the prior year's records for the accountant around February.
April
Q2 board meeting
Chairman, Secretary
May
Insurance changes, if any
Treasurer
Tell the insurance agency about any coverage changes at least 30 days before the June renewal.
June
Insurance renewal
Treasurer
General liability, excess and directors and officers (D&O) policies renew in June. Review the renewal documents and pay the premium on time.
July
Q3 board meeting
Chairman, Secretary
August
City fire inspection
Board
The City of Waukesha inspected the space on 2026-08-05; it is treated as an annual inspection. Lessons from the 2026 report: no multi-plug adapters, and keep exit sign batteries working. See Electrical Safety and Lockout/Tagout in Shop Safety.
October
Q4 board meeting
Chairman, Secretary
Held on the second Tuesday of October to allow time for quarterly financials.
October to December
Wisconsin DFI annual report
Treasurer or Executive Director
Annual report to the Wisconsin Department of Financial Institutions. See Annual Filings.
November
Lease rate increase
Treasurer
The rent increases each November. Review and record the change, and reflect it in the budget.
To be confirmed: the IRS filing deadline the board tracks, and the exact Wisconsin DFI annual report due date (the Treasurer's guide gives both "October 1 to December 31" and "by October 1").
To be confirmed: the month of the annual city fire inspection. The only dated inspection on record is 2026-08-05.
Every year, month to be confirmed
What
Who
Source
Adopt the next fiscal year's budget. The board committed on 2026-07-21 to a formal FY2027 budget; spending well above budget will need board approval.
Treasurer and Executive Director draft; board adopts
2026-07-21 minutes
Board elections. Directors serve staggered two-year terms.
Board
Bylaws Article IV; Chairman guide
Policy review and strategic planning session
Chairman
Chairman guide
Review member-at-large designations
Board
Project Continuum
Update the Board Skills Matrix and publish the nomination process report
Governance Committee
Project Groundswell
Annual review of the Space Improvement Committee
Board
Project Barnraising
Review the Non-Discrimination Policy (periodic)
Board
Non-Discrimination Policy
To be confirmed: the month each of these happens.
Ongoing
Board meetings: at least twice a year under the Bylaws, quarterly in practice. Notices and agendas go out 5 to 7 days ahead.
Monthly bookkeeping: the Treasurer reconciles the books and checks that bills are paid each month, and prepares the financial report for each quarterly meeting.
Minutes: the Secretary circulates draft minutes within a week of each meeting; the board approves them at the next meeting, and the public summary follows (see Board Meeting Summaries).
Related pages
Annual Filings
IRS 501(c)(3) Determination Letter and EIN
Bylaws