Conference Room Policy

The conference room is a shared gathering and recreational space for members. For what is in the room and what it is used for, see Conference Room in Facility Operations. This page covers the rules.

Casual use

• Any member may use the conference room at any time without a reservation, as long as it is not already reserved, the room stays within capacity, and no guests are brought in.

Reservations for hosted events

A reservation is required only for hosted events: group gatherings, classes or game nights where guests will be present or where you expect exclusive use of the room.

• Book in advance. Submit your reservation at least 2 weeks before the event. Reservations are subject to availability.
• Fees. Some reservations carry a fee. Current terms are on waukeshamakers.com.
• You are the host. The member who reserves the room is the official host and takes full responsibility for their guests and the condition of the room.
• Cancellations. If you need to cancel, tell the board or an admin as soon as possible so the time can go to someone else.
• Stay within your time. Overstaying your reservation can affect other members' use of the room.

Capacity

Maximum occupancy is 12 people, for both casual use and hosted events.

Guests

• Guests must stay within the conference room and restrooms.
• Guests may not use makerspace tools or equipment, unless that use is part of the event and has explicit prior approval from the board.
• Guests must be accompanied by their host at all times.
• The hosting member is financially and legally responsible for any damage caused by their guests.
• Waukesha Makerspace is not liable for injuries, accidents or incidents involving guests while on the premises.

Food and cleanup

• Food is allowed but must stay in the conference room.
• The hosting member must remove all food, containers and trash from the building right after the event.
• Return the room to a clean, organized state after every use: wipe down tables, throw away trash and reset the room to its default arrangement. Cleaning supplies are available.

General guidelines

• Noise. Keep noise reasonable so you do not disturb people working nearby.
• Access. Do not block entryways, emergency exits or walkways.
• Problems. Report broken equipment, missing items or facility concerns right away on Discord or to a board member.

By reserving and using the conference room, members agree to follow these rules. Questions about reservations, special events or guest permissions go to a board member or the Discord server.